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Staffing Coordinator Africa

450 000 - 700 000 (Annually)
Gauteng, Sandton
7 Oct '20
A top notch Management Consulting firm is looking for a Staffing Coordinator

Job Purpose

Lead and manage the full consulting staffing cycle for the BAs, SBAs, Associates and Managers from lead and proposals stage to sold and running projects, ensuring the development of Consultants according to the career track, while fulfilling the various business needs


Qualifications & Experience

  • Undergraduate Degree or MBA
  • Must have an analytical background and be able to accurately forecast staffing requirements as well as link the right person for the right project based on correlating the needs of the project and the skills and experience of the consultant
  • Must come from Management Consulting firms
  • A mix of business sense, HR, and Finance understanding
  • Proficiency in scheduling methods and procedures related to project work
  • Proficiency in MS Office package; Excel is a must
  • Fluent in English


Key Responsibilities

  • Identify and assign appropriate consultants to support all billable and non-billable work within the unit
  • Proactively support pipeline development – put forward consultants to work on proposals, attend leads and proposals
  • Manage proposal resourcing – understand the nature of the project and suggest appropriate consultants and qualify what proposals are more likely to be converted into projects (e.g. non-competitive proposal, project extension, etc.), what are the timeline and resourcing requirements
  • When assigning consultant to projects, consider the following criteria: availability, project type, scope and requirements, consultant skills, experience, capabilities, development needs and preferences, project officer / manager requests and preferences
  • Proactively reach out to other regions to import specific skills
  • Liaise with the HR team to align local resources with external contractors need
  • Work towards achieving and maintaining target capacity utilization for the unit (through imports and exports depending on the period)
  • Build and maintain credibility and relationships with consultants, principals, and partners to provide “better fit for the job”
  • Work with consultants to understand their expectations and development needs, identify projects opportunities to allow them to progress in their careers
  • Seek regular updates on expectations / performance / development needs with mentors and partners
  • Work with HR to ensure the development of consultants
  • Check that consultants do their mandatory trainings / follow regularly training (in coordination with MEA training team)
  • Understand the level of performance of consultants on projects
  • Inform HR in case of performance difficulties
  • Manage staffing information
  • Update all staffing and availability information in the SAP MRS System daily
  • Encourage and enforce up-to-date CVs and other information (e.g. Areas of expertise) in the expert tracker tool
  • Prepare and “publish” general weekly staffing reports
  • Provide relevant staffing information to HR to minimize vacation balances and drive utilization for non-utilized resources
  • Enter and update Leads and Proposal information into the L&P SAP tool
  • Attend the monthly forecast call (with CFO and regional Finance, HR UH)
  • Inform Operations Director timely if actuals divert too much from forecast/staffing
  • Coordinate with project officers to comply with Finance policies for job codes opening, assuring revenue and bookings recognition
  • Liaise with Finance and Legal job opening / closing processes, as well as documentation follow-ups and filing
  • Communicate to the recruiting what skills, capabilities, expertise are in demand within the unit
  • Understand who is leaving / joining and when, what is their skill set to better manage the pipeline and integrate new joiners into the project flow
  • Participate in conference calls / meetings
  • Support staffing requests (identify resources for projects and assist with identifying projects for available resources)
  • Prepare once a month the unit revenue forecast
  • Manage engagement control and paperwork compliance processes
  • Liaise with HR and recruitment
  • Actively engage with Global staffing team
  • Ensure implementation of Global staffing guidelines/rules within the unit


Should you be interested in applying for the above position, please send your updated CV to the following email address: happyness@hradvance.co.za